Trusted by 130+ businesses, including
ETaxFlow keeps your books in Kenyan Shillings, sends your invoices to KRA eTIMS as you issue them, prepares your 16% VAT figures for iTax, and runs payroll with PAYE, SHIF, NSSF and the Housing Levy — plus a full HRMS.
Trusted by 130+ businesses, including
Everyday accounting with KRA rules built in.
Sales invoices and credit notes are sent to KRA eTIMS as you issue them, with the KRA details and QR code on every document.
Standard-rated, zero-rated and exempt supplies set per line, with input VAT tracked as bills and expenses are posted.
Output VAT, input VAT and withholding VAT for each month, ready to file on iTax by the 20th — with drill-down to every invoice.
PAYE from the KRA bands with personal relief, after allowable SHIF, NSSF and Housing Levy deductions.
SHIF at 2.75%, NSSF Tier I and II at the February 2026 limits, and the 1.5% + 1.5% Affordable Housing Levy.
Payroll and every invoice post to your general ledger automatically — no double entry.
Employees, attendance, overtime, leave, rotas, recruitment and an employee self-service portal.
Upload a supplier bill as a PDF, photo or spreadsheet — AI reads it, applies VAT and drafts the journal.
Books in KES, transactions in USD or any currency, and bank reconciliation with exchange differences posted automatically.
The rules ETaxFlow’s Kenya edition is built around.
| Topic | 2026 rule |
|---|---|
| KRA eTIMS | Every business — VAT-registered or not — issues its tax invoices through eTIMS |
| eTIMS and expenses | Business expenses must be backed by eTIMS invoices to be deductible; KRA checks returns against eTIMS data |
| VAT standard rate | 16% |
| VAT registration | Compulsory at KES 5 million of taxable supplies in 12 months |
| VAT return & payment | Monthly on iTax, by the 20th of the following month |
| PAYE | 10% to 35% bands, KES 2,400 monthly personal relief; due by the 9th of the following month |
| SHIF | 2.75% of gross pay (minimum KES 300), deducted from the employee |
| NSSF (from February 2026) | 6% employee + 6% employer on pay up to KES 108,000 (Tier I up to KES 9,000; Tier II above) |
| Affordable Housing Levy | 1.5% employee + 1.5% employer on gross pay |
| Corporate income tax | 30% for resident companies |
Last reviewed October 2026. Tax and payroll content is general information — confirm your position with the Kenya Revenue Authority (KRA), the SHA, the NSSF or a registered tax agent.
Simple plans in US dollars. Every plan starts with a free 3-day trial — no credit card required.
For small businesses & startups
or $699 per year, billed annually
For growing SMEs & trading companies
or $999 per year, billed annually
For larger groups & unique workflows
Tailored to your entities and headcount
Prices are in US dollars and exclude any tax that applies to your subscription.
Yes. ETaxFlow’s eTIMS integration is live: sales invoices and credit notes are sent to KRA eTIMS as you issue them, and the KRA invoice details and QR code are added to each document. See KRA eTIMS e-invoicing.
Yes. Every business carrying on business in Kenya must issue its tax invoices through eTIMS, whether or not it is registered for VAT. Buyers also need eTIMS invoices to claim the expense for income tax.
ETaxFlow builds your monthly VAT figures — output VAT, input VAT and withholding VAT — from your ledger, ready to file on iTax by the 20th of the following month.
Yes. Each payroll run calculates SHIF at 2.75%, NSSF Tier I and Tier II, the 1.5% + 1.5% Affordable Housing Levy and PAYE after the allowable deductions and personal relief.
Yes. Keep your books in KES and invoice or pay in USD or any currency. ETaxFlow converts at the transaction-date rate and posts exchange differences automatically.
Yes. ETaxFlow is cloud software, so businesses in Nairobi, Mombasa, Kisumu, Nakuru and Eldoret use it from any browser, with online onboarding and support.
Yes. Firms can manage multiple client companies from one login, each with its own data, chart of accounts and users.
Whether you run a distributor in Nairobi’s Industrial Area, an agency in Westlands, a logistics business in Mombasa or a supplier in Kisumu or Nakuru, KRA rules are the same nationwide: every invoice through eTIMS, monthly VAT on iTax by the 20th, and PAYE, SHIF, NSSF and the Housing Levy every month. ETaxFlow brings them into the same ledger as your invoicing, inventory and banking.
Startups and SMEs can begin on the Starter plan and add payroll on Pro as they hire. Accounting firms can run all their clients from one login. See the Kenya tax and payroll calendar for every KRA deadline in the year.